Here are the Board of Directors Job Descriptions:

 

President

This is a one-year post with a subsequent year of Board service as Past President. The President oversees everyday affairs and activities of the ski club in the best interest of the majority of members and with the guidance of the Board of Directors. The President is responsible for selecting all Committee Chairs and may help recruit assistants. He/she also helps run the general membership meetings, maintains papers of incorporation with the Commonwealth of Pennsylvania, and mediates communications between members, committees and/or officers. Candidates for this office must have a history of prior service on the Board, chairmanship of a committee, or must have been a member of KOPSC for at least 5 years. 

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Skills and Competencies

• Effective communication skills – both written and verbal

• Comfortable speaking in front of a group

• Sound decision-making skills

• Be accessible to members by participating in club meetings and events

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Vice President

This is a one-year position. The VP solicits agenda items/updates for discussion from the Board members and from the various committee leaders for the monthly Board meetings, prepares and sends an agenda prior to the meeting. The VP also oversees the Board meeting and ensures that the meeting operates in a congenial manner and that all opinions are expressed. Also, time management of the meeting is a critical responsibility of the VP to ensure the meeting stays on topic and is finished in a timely manner. Additional responsibilities include securing a venue for – and coordinating – the annual spring banquet. The VP is encouraged to form a committee to assist with this task.

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Skills and Competencies

• Excellent organizational skills and working knowledge of Microsoft Word to prepare and distribute agendas and committee reports

• Working knowledge of the virtual meeting platform being used by the club

• Good problem-solving skills

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Secretary

This is a one-year position. The Secretary documents the minutes of Board meetings and distributes them to Board members and committee leads. The Secretary maintains electronic versions of all pertinent club files, including policies, contact information for Directors and Committee Chairs, and archives of Board meeting minutes. He/she is responsible for picking up and distributing the club’s mail from the King of Prussia U.S. Post Office, unless this duty is delegated to another Board or committee member. He/she also maintains an inventory of club stationery and shares it with the Board and committees.

 

Skills and Competencies

• Excellent communication skills (both written and verbal)

• Proficiency in Microsoft Word

• Attention to detail

• Able to communicate with all levels of the organization

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Treasurer

This is a one-year position. The Treasurer manages the club's finances, including bank deposits, cash disbursements and the annual filing of corporate tax returns. He/she assists ski trip and activity leaders in reconciling the finances of their events and reporting the results to the Board of Directors on a monthly basis. Candidates for the office of Treasurer must have been a member of KOPSC for at least 2 years. 

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Skills and Competencies

• Integrity

• Attention to detail

• Comfortable working with numbers (accounting degree NOT required)

• Comfortable working with trip/activity leaders who are not comfortable working with numbers

• Genuine interest in making the ski club a better organization

• Working knowledge of Microsoft Excel and Quickbooks (or similar financial management software)

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Members-at-Large

These are two overlapping two-year positions, with one position coming up for election each year. Members-at-Large represent the interests of the general membership at the Board level, taking and processing feedback from members about club operations and activities. The first-year MAL monitors feedback generated via the online suggestion box throughout the meeting year and coordinates or chairs the nominating committee for officer elections. The first-year MAL will serve as administrator of the Lands’ End online store, performing updates and promoting the availability of KOPSC logowear items. This person will facilitate transition of the administrator role to the incoming MAL at the beginning of next Board term. The second-year MAL chairs the Board meetings if the Vice President chooses not to. Members-at-Large may serve as acting chairs for any standing or ad hoc committees at the request of the President. Candidates for this position must be nominated by the Board of Directors and must have been club members in good standing for at least one year.

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Skills and Competencies

• Conflict resolution skills

• Good communication skills

• Be accessible to members by attending club meetings and events

• Maintains confidentiality

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Past President

The Past President supports and counsels the President regarding the transition of their duties, provides input and background on the previous Board’s actions and may serve as chair of an ad hoc committee at the request of the President. The Past President serves in this Board position for as long as the succeeding President is in office.